Rail Safety and Standards Board: Digital Rulebook App

UK-London: IT services: consulting, software development, Internet and support.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Rail Safety and Standards Board (RSSB)
       The Helicon, 1 South Place, London, EC2M 2RB, United Kingdom
       Tel. +44 2031425351, Email: hazel.fernandes@rssb.co.uk
       Main Address: https://www.rssb.co.uk/standards/rssb-rule-book-app, Address of the buyer profile: www.rssb.co.uk
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Railway safety, standards and research

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Digital Rulebook App            
      Reference number: 697554661

      II.1.2) Main CPV code:
         72000000 - IT services: consulting, software development, Internet and support.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Rule Book App was launched to the industry as a purchasable product in 2018, whereby an organisation purchases a block of user licenses that can be redeemed by any user based on a valid organisation domain email or manually assigned. The Rule Book App leveraged RSSB’s single source component content management system for the creation of standards and rule book content within DITA XML, allowing for content to be published and personalised across multiple formats and devices. Prior to this, the Rule Book was only available in paper or PDF format published to RSSB’s website and created within desktop publishing tools i.e., Quark. The Rule Book App ensures the Rule Book and the instructions within it in are kept up to date and all workers are given easy access via their mobile device. The objective of this work is to ensure continuity of service for the significant portion of RSSB’s members and staff that rely on the Rule Book App as their primary source for rules information.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 455,220.5
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: Rail Safety and Standards Board (RSSB) intends to procure a contract for the Digital Rulebook App. The Rule Book App was launched to the industry as a purchasable product in 2018, whereby an organisation purchases a block of user licenses that can be redeemed by any user based on a valid organisation domain email or manually assigned. The Rule Book App leveraged RSSB’s single source component content management system for the creation of standards and rule book content within DITA XML, allowing for content to be published and personalised across multiple formats and devices. Prior to this, the Rule Book was only available in paper or PDF format published to RSSB’s website and created within desktop publishing tools i.e., Quark. The Rule Book App ensures the Rule Book and the instructions within it in are kept up to date and all workers are given easy access via their mobile device. The objective of this work is to ensure continuity of service for the significant portion of RSSB’s members and staff that rely on the Rule Book App as their primary source for rules information. It's envisaged that the contract term shall be 5 years with an option to extend based on supplier performance.

      II.2.5) Award criteria:
      Quality criterion - Name: Understanding of specification and the business objectives / Weighting: 8
      Quality criterion - Name: Presentation / Weighting: 4
      Quality criterion - Name: Analytics of user viewed content / Weighting: 4
      Quality criterion - Name: Safety critical information protected against cyber-attacks / Weighting: 5
      Quality criterion - Name: Strong server and service resilience / Weighting: 5
      Quality criterion - Name: Battery efficient solution / Weighting: 3
      Quality criterion - Name: Automated error reporting / Weighting: 2
      Quality criterion - Name: Implementation / integrating with our single sign-on solutions / Weighting: 3
      Quality criterion - Name: Search content / Weighting: 3
      Quality criterion - Name: Knowledge of techniques and practices defined within ISO 27001 / Weighting: 5
      Quality criterion - Name: Performance optimisation and stability / Weighting: 5
      Quality criterion - Name: Testing / Weighting: 5
      Quality criterion - Name: Delivery Plan / Weighting: 8
      Quality criterion - Name: Added value / Weighting: 2
      Quality criterion - Name: Tenderers must demonstrate their staff have the required capabilities / Weighting: 5
                  
      Cost criterion - Name: Firm Price / Weighting: 32
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:Extension periods: The contract is subject to renewal on the supplier's performance during the contract and has an option to extend for a 12-month terms up to a maximum of 36 months.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-035554
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 697554661    
   Lot Number: Not Provided    
   Title: Digital Rulebook App

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 08/08/2023

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 3

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Mekon Limited, 02545311
             Mekon House, 31 - 35 St. Nicholas Way, Surrey, Sutton, SM1 1JN, United Kingdom
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 455,220.5
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://rssb.delta-esourcing.com/delta/viewNotice.html?noticeId=801226899

   VI.4) Procedures for review

      VI.4.1) Review body
          RSSB
          London, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          RSSB
          1 South Place, London, EC2M 2RB, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          RSSB
          1 South Place, London, EC2M 2RB, United Kingdom

   VI.5) Date of dispatch of this notice: 09/08/2023