Rail Safety and Standards Board: Video Production

UK-London: Motion picture and video production services.
Section I: Contracting Authority
      I.1) Name and addresses
             Rail Safety & Standards Board Ltd
             The Helicon, 1 South Place, London, EC2M 2RB, United Kingdom
             Email: shareditt@rssb.co.uk
             Main Address: www.rssb.co.uk
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://rssb.delta-esourcing.com/
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Video Production       
      Reference Number: 328584537
      II.1.2) Main CPV Code:
      92111000 - Motion picture and video production services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: RSSB intends to procure a contract for video production. Both for a package of known work and for ad-hoc call-off work.

Over the last few years, RSSB has increasingly used video as a medium to promote its messages of safety, health, sustainability and passenger experience on the railway, as well as regular RED videos, which are produced three times a year, all video content has been done on a project-by-project basis.

RED is a series of video programmes used as a briefing tool for front-line workers, such as train drivers, signallers, train dispatchers, shunters and platform staff.

The estimated total value in II.1.5 represents the potential value of the opportunity over the entire contract duration (including possible extensions). This includes an amount of committed known work (RED) and a capped amount for commissioning any ad-hoc work (non committed spend). Please see tender documents for further details.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      92100000 - Motion picture and video services.
      92111000 - Motion picture and video production services.
      92111100 - Training-film and videotape production.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: RSSB intends to procure a contract for video production. Both for a package of known work and for ad-hoc call-off work.

Over the last few years, RSSB has increasingly used video as a medium to promote its messages of safety, health, sustainability and passenger experience on the railway, as well as regular RED videos, which are produced three times a year, all video content has been done on a project-by-project basis.

RED is a series of video programmes used as a briefing tool for front-line workers, such as train drivers, signallers, train dispatchers, shunters and platform staff.

The estimated total value in II.1.5 represents the potential value of the opportunity over the entire contract duration (including possible extensions). This includes an amount of committed known work (RED) and a capped amount for commissioning any ad-hoc work (non committed spend). Please see tender documents for further details.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: the contract shall include 2 no. 1 year extensions further to the initial 36 month period
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Please see tender documents    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      Please see tender documents          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with a single operator       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 19/04/2019 Time: 16:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 19/04/2019
         Time: 16:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Feb 21-Feb 23 dependent on extensions applied to the awarded contract
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://rssb.delta-esourcing.com/tenders/UK-UK-London:-Motion-picture-and-video-production-services./824EV33GX9

To respond to this opportunity, please click here:
https://rssb.delta-esourcing.com/respond/824EV33GX9
   VI.4) Procedures for review
   VI.4.1) Review body:
             RSSB
       1 South Place, London, EC2M 2RB, United Kingdom
       Tel. +44 2031425351
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 15/03/2019

Annex A